Your Best Shot: Event Tales From The Pros

Event Pro: Tracy Kessler
Email address: Tracy@Tknewyork.com
Company: TK New York, Inc
Company website: www.tknewyork.com

Tracy Kessler
  1. How long have you been planning/producing events?  17 years
  2. Do you have a specialty?  Large Scale Advertising Driven Events
  3. What’s the best part about what you do?  The people that work for me and the people we work for.  TK New York, Inc. is a family mentality. 
  4. What event has been your most favorite to produce and why?   It’s a tie between the PlayBoy Mansion Halloween Party and the Maxim Super Bowl Event.   The trust my clients have in my creative vision is inspiring to really wow them each and every time!
  5. How do you manage stress leading up to an event?  Meditation and Excel Spreadsheets!
  6. If you could work on ANY event in the world, what would it be? The Olympics Opening Ceremony

  7. What do you love best about your HipHolster?  It keeps me handsfree – and all the compliments I get! (Tracy is wearing the leather Comcatch hoslter).

  8. What do you keep in your HipHolster?  My cell phone, my radio, a sharpie and sometimes my floorplans

SHOOT FROM THE HIP: Confessions of an Event Producer

Communication overload. 

I have to laugh.  The first major event I produced when I was in my twenties drew nearly one-half million people for the largest one-day event in Portland. The year was 1984.  No computers.  No cell phones. No FAX machines. No voice messaging systems.  Just a stack of pink “While You Were Out” notes with phone calls that needed to be returned.  How did we do it?  We just did.

We had planning meetings, and then everyone left and did what they said they would do.  A few phone calls and meetings, and that was it.  No going back and forth 20 times to review the smallest details.

I often miss those days.  Technology has certainly made things simpler in many respects, but it’s also made simple tasks more complicated.  Too often, people are offering up their opinions when not entirely necessary, but because of the computer, everyone gets copied on all emails when most people don’t even have time to think about one more thing.

The solution?  More concise and timely communication, and well-defined roles and responsibilities.  And how about just picking up the phone and solving a problem on the spot?  Now THERE’S an idea!

Event Recap: The Hi-Lo Hotel Opening

 
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On Thursday, July 13th the Cindy Thompson Events team was HipHolster-ready as we celebrated the opening of Portland's newest hotel, the Hi-Lo Hotel, part of the Marriott Autograph Collection. The 120-room upscale boutique hotel aims to create a new standard for the modern day Portland luxury experience. Team member Amanda is wearing our popular HipHolster, The Comcatch.

Client Goal: Expose the latest hotel to the city's trend setters so that the Hi-Lo becomes the go-to place for both business and leisure travel, with the restaurant and lounge attracting locals too.

The Crowd: Hi-Lo caters towards foodies, artists, young professionals and the savvy business traveler looking for a true Portland experience. The local press and business community was also invited.

Details That Pop:

Face-painting with gold swoosh

Champagne with gold-leaf rock sugar sticks

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The Exchange Wall

The Night's Hits

The Silent Disco: All the rage in Portland park's party circuit, party goers wear headsets and are able to hear what the DJ is spinning. While the room stays silent...

Grab your headset

And dance!

 

The Poet: Guests answered the question "Where Will You Wander?" and a poem was written for them.

The Performances: Local rapper Rasheed Jamal and opera star May Arden paired up for a contemporary duet blending both genres and the end result was a show-stopper!