EVENT RECAP: RACC FUND-RAISER IN THE GARDEN OF ARTISTIC DELIGHTS

The Children of Chaos guided guests to dessert in their illuminated costumes

The Children of Chaos guided guests to dessert in their illuminated costumes

The Regional Arts & Culture Council (RACC) is a non-profit whose mission is to enrich communities through arts and culture. They build support  through grants, advocacy, community
services,
public arts programs and arts education.

“In the Garden of Artistic Delights” celebrated and supported individual artists with a magical fund-raiser in one of the region’s most beloved gardens, Bella Madrona.  

A truly unique fundraiser, the event featured a paella feast served family style,
a live auction,  a paddle raise and a myriad of artistic discoveries sprinkled
throughout the beautiful garden.

Client Goal: To celebrate individual artists in the community and a
bid farewell to executive director, Eloise Damrosch.

The Crowd: The artist community and its corporate supporters.

Featured Artists: The Christopher Brown Quartet, Children of Chaos, Meshi Chavez, Elaine Falbo, Fungully, Horatio Law, Joaquin Lopez, Roger Peet, Luciana Proana, Risk of Change, Sir Cupcakes Queer Circus, Kim Stafford

DETAILS THAT POP

Sir Cupcakes Queer Circus entertained guests with their quirky jokes and odd attire

Sir Cupcakes Queer Circus entertained guests with their quirky jokes and odd attire

Performance artist Luciana Proana danced for attendees in her elegantly handmade costumes

Performance artist Luciana Proana danced for attendees in her elegantly handmade costumes

The Christopher Brown Quartet sang jazzy serenades as guests were ushered to dinner

The Christopher Brown Quartet sang jazzy serenades as guests were ushered to dinner

Crown Paella served incredible family style meal to all of the guests.

Crown Paella served incredible family style meal to all of the guests.

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Your Best Shot: Event Tales From The Pros

Event Pro: Françoise Weeks
Email address: francoise@francoiseweeks.com
Company: Françoise Weeks Floral Design
Company website: http://francoiseweeks.com
Instagram: @francoiseweeks

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  1. How long have you been a foral designer?  21 years
  2. Do you have a specialty?  I teach botanical couture, woodland and wedding workshops in my studio in Portland, OR as well as all over the US and internationally.
  3. What are your favorite botanicals to work with?  I love incorporating a lot of textures in designs: succulents, interesting foliage, seedpods, etc.  I definitely have a preference for small flowers; some of my favorite flowers are hellebores, fritillaria maleagris, muscari, columbine, lilacs, poppies.
  4. Who attends your botanical workshops? Lots of florists who want to ignite their passion for flowers again, or they want to learn the craft so they can open up a new revenue stream in their own floral business. And some are just hobbyists who love flowers!
  5. How do you teach someone to be as creative as you are? I try to teach students to look at flowers through different eyes. What speaks to you? I also share the technical mechanics so they can bring their vision all together.
  6. If you could create florals for any person or event in the world, what would it be? A botanical fashion show
  7. What do you love best about your HipHolster?  It is super convenient to have my phone and basic tools on me ( and not having to waste time to looking for them) – it looks great and is so well made (Françoise is wearing the leather Comcatch hoslter).
  8. What do you keep in your HipHolster? Clippers, wire cutters, a pen and my phone
     

Stress Management in the Event World

Most people would never guess that Event Planning is listed as one of the Top 10 most stressful jobs to have but if you do it for a living, you know it's a difficult profession to practice “Keep Calm and Carry On”.

Juggling hundreds of details and personalities is not for everyone. It's extremely fast-paced, requires quick thinking and often there is no rule book to guide your decisions.  As event planners we have to learn how to manage the stress if we wish to continue in the industry without losing years off our lives. 

Over the last three decades in event planning, I've worked hard to find ways to manage the stress and keep myself healthy.


Here are my essentials:

 

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  • Exercise:  Whether it’s a daily walk, or a yoga practice several times a week, taking a break to move our bodies is essential to keeping a level head in the midst of chaos.
  • Meditation:  This is a big one.  The hundreds of details that fill our brain at any given time don’t allow us to truly “shut down”.  I’ve recently learned that daily guided meditation (using one of the many available apps) can really clear my head and give me perspective.  Just 10 minutes a day can restore and refresh and help reduce event-related anxiety.
  • Diet:  Pre-event stress really sets in a day or two before the big day and sometimes it seems like the only thing that will get you through is more chocolate, coffee, and a glass or two of wine at night. These might provide some temporary relief and can be fine in moderation, but if we make them our go-to,  our bodies and minds will suffer. Load up on good healthy green salads and juices, and lots of energy-boosting protein.
  • Sleep:  A good night’s sleep contributes to overall well-being and staying sharp but it's often hard to relax, shut down and get the rest we need, especially as the event draws near.  I keep a notepad next to my bed and try to do a ‘brain-dump’ before I go to sleep to release all of the random event details running through my head.  Otherwise, I tend to wake up in the middle of the night with something that I’ve forgotten, and sometimes can’t get back to sleep.

One of my motivations for creating the HipHolster was to keep myself organized on-site and to do away with the stress of misplacing my phone or keys.  Having all of my event essentials on my body simplified the way I kept track of these things and in turn, reduced my stress!

Your Best Shot: Event Tales From The Pros

Event Pro: Tracy Kessler
Email address: Tracy@Tknewyork.com
Company: TK New York, Inc
Company website: www.tknewyork.com

Tracy Kessler
  1. How long have you been planning/producing events?  17 years
  2. Do you have a specialty?  Large Scale Advertising Driven Events
  3. What’s the best part about what you do?  The people that work for me and the people we work for.  TK New York, Inc. is a family mentality. 
  4. What event has been your most favorite to produce and why?   It’s a tie between the PlayBoy Mansion Halloween Party and the Maxim Super Bowl Event.   The trust my clients have in my creative vision is inspiring to really wow them each and every time!
  5. How do you manage stress leading up to an event?  Meditation and Excel Spreadsheets!
  6. If you could work on ANY event in the world, what would it be? The Olympics Opening Ceremony

  7. What do you love best about your HipHolster?  It keeps me handsfree – and all the compliments I get! (Tracy is wearing the leather Comcatch hoslter).

  8. What do you keep in your HipHolster?  My cell phone, my radio, a sharpie and sometimes my floorplans

SHOOT FROM THE HIP: Confessions of an Event Producer

Communication overload. 

I have to laugh.  The first major event I produced when I was in my twenties drew nearly one-half million people for the largest one-day event in Portland. The year was 1984.  No computers.  No cell phones. No FAX machines. No voice messaging systems.  Just a stack of pink “While You Were Out” notes with phone calls that needed to be returned.  How did we do it?  We just did.

We had planning meetings, and then everyone left and did what they said they would do.  A few phone calls and meetings, and that was it.  No going back and forth 20 times to review the smallest details.

I often miss those days.  Technology has certainly made things simpler in many respects, but it’s also made simple tasks more complicated.  Too often, people are offering up their opinions when not entirely necessary, but because of the computer, everyone gets copied on all emails when most people don’t even have time to think about one more thing.

The solution?  More concise and timely communication, and well-defined roles and responsibilities.  And how about just picking up the phone and solving a problem on the spot?  Now THERE’S an idea!

Event Recap: The Hi-Lo Hotel Opening

 
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On Thursday, July 13th the Cindy Thompson Events team was HipHolster-ready as we celebrated the opening of Portland's newest hotel, the Hi-Lo Hotel, part of the Marriott Autograph Collection. The 120-room upscale boutique hotel aims to create a new standard for the modern day Portland luxury experience. Team member Amanda is wearing our popular HipHolster, The Comcatch.

Client Goal: Expose the latest hotel to the city's trend setters so that the Hi-Lo becomes the go-to place for both business and leisure travel, with the restaurant and lounge attracting locals too.

The Crowd: Hi-Lo caters towards foodies, artists, young professionals and the savvy business traveler looking for a true Portland experience. The local press and business community was also invited.

Details That Pop:

Face-painting with gold swoosh

Champagne with gold-leaf rock sugar sticks

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The Exchange Wall

The Night's Hits

The Silent Disco: All the rage in Portland park's party circuit, party goers wear headsets and are able to hear what the DJ is spinning. While the room stays silent...

Grab your headset

And dance!

 

The Poet: Guests answered the question "Where Will You Wander?" and a poem was written for them.

The Performances: Local rapper Rasheed Jamal and opera star May Arden paired up for a contemporary duet blending both genres and the end result was a show-stopper!